Philippines - TISP Year-end Meeting by Office Industry Manpower Division

Description

Solicitation Number:
2018-11-0383

Trade Agreement:
Implementing Rules and Regulations

Procurement Mode:
Negotiated Procurement - Small Value Procurement (Sec. 53.9)

Classification:
Goods - General Support Services

Category:
Travel, Food, Lodging and Entertainment Services

Approved Budget for the Contract:
PHP   821,627.00

Contract Duration:
3 Day/s

Client Agency:





Contact Person:
TERESITA A. ROMANES Admin. Assistant V #351 Sen. Gil Puyat AVenue Makati Makati City Metro Manila Philippines 1200 63-2-4595200 Ext.425 t_romanes@yahoo.com.ph


Status

Active


Associated Components

Order


Bid Supplements

0



Document Request List


0


Date Published
26/11/2018

Last Updated / Time
26/11/2018 12:00 AM

Closing Date / Time
29/11/2018 10:00 AM

TERMS OF REFERENCE I. PROJECT TITLE: Tourism Industry Skills Program Year-End Meeting. Conducted by the Office Industry Manpower Development. II. DATE: December 5 - 8, 2018 III. MINIMUM REQUIREMENTS FOR SUPPLIERS • MUST BE A DOT ACCREDITED ENTITY IV. SPECIFICATIONS FOR HOTEL FUNCTION ROOM and HOTEL ACCOMMODATION  10 hours rental of function room from 07:00AM – 5:00PM on Dec. 06, 2018 with buffet lunch, and AM - PM snacks.  3 hours rental of function room from 6:00PM – 9:00PM on Dec. 06, 2018 with buffet dinner.  DOT Accredited Hotel located in Pasay or Parañaque City  Fast WIFI - internet connectivity  Twenty one (21) double standard accommodation w/ breakfast for 4 days and 3 nights for the period of Dec. 5 - 8, 2018  With microphone and LCD for presentations (P.A. System)  With table arrangement/set-up plus registration table for the secretariat  One (1) Complimentary double standard accommodation w/ breakfast for 4 days and 3 nights for the period of Dec. 5 - 8, 2018  Transfer from Airport – Accommodation (vice versa) V. SPECIFICATIONS FOR TECHNICAL TOUR DATE PLACE/VENUE REQUIREMENTS December 7, 2018 (Friday) Within Metro Manila • Half day - National Museum of Natural History • No. of participants – 50pax • Pick-up and Drop-off at Hotel Accommodation. • Tour Inclusions: o DOT Accredited Bus (for 50pax) o Meals (snacks and packed lunch for 350 pax for partnered institution and DOT Staff and buffet dinner for 50 pax at restaurant near the area of tour itinerary) o Bottled water o Tour Guides o All entrance fees o All parking fees o All city permits o Driver meals o Passenger insurance VI. SPECIFICATIONS FOR PLAQUES Production of Plaque based on the attached design/layout *Quantity: 7pcs of the attached design with text *Specifications: 1. Materials: Glass (Base and Body) 2. Dimensions: 8 Inches (W) – Body 6 Inches (H) – Body 0.5 Inches (Thickness) - Body 6.5 Inches (W) – Base 1.5 Inches (H) – Base 3. Color: Multi-Color 4. Design: OIMD: TISP Logo with text (as shown in the attached layout) 5. Packaging: Individual Box with bubble wrap inside VII. SPECIFICATIONS FOR OFF-SESSION MEALS DATE MEAL December 5, 2018 BUFFET DINNER VIII. PROGRAM OVERVIEW December 5, 2018 Arrival of DOT Regional Offices • Transfer of pax from airport - hotel Pre-Workshop Meeting - Dinner December 6, 2018 Program Proper (Year-End Meeting) • Hotel Function Room (10 hours) • Buffet lunch and AM-PM snacks • Buffet dinner December 7, 2018 Technical Tour 09:30 AM: Intramuros Lights and Sounds 10:30 AM: National Museum of Natural History 12:30 PM – 3:00 PM: Christmas Party for our partnered institution 3:00 PM: Go back to Hotel 7:00 PM: Buffet Dinner December 8, 2018 Departure of DOT Regional Offices • Transfer of pax from hotel - airport IX. APPROVED BUDGET FOR THE CONTRACT: EIGHT HUNDRED FORTY TWO THOUSAND SIX HUNDRED TWENTY SEVEN PESOS ONLY (PHP 842,627.00) X. COMPLIANCE TO SPECIFICATIONS/PROVISIONS • The WINNING BIDDER shall warrant its performance in accordance with the specifications as stated in this TOR, and design/concepts as approved by DOT-END USER and that any and all resulting defects or deviations shall be corrected by the WINNING BIDDER at its own expense immediately upon being informed thereof by the DOT-END USER. • The WINNING BIDDER shall hold in confidence all information which comes to their knowledge and shall not use, reproduce, nor disclose to others the approved materials except to those persons entrusted/authorized by DOT-END USER. IX. CONTACT PERSON: Marc Ramiro R. Ortiz Luis Project Officer, OIMD (02) 459 – 5200 loc. 214

Other Information

NOTE : The winning bid shall be determined based on the proposal with the most advantageous financial package cost, provided that the amount of the bid does not exceed the above total budget. REQUIRED VALID DOCUMENTS TO BE SUBMITTED: 1. Current Mayor's/Business Permit/BIR Cert of Registration (Individual) 2. PHILGEPs' Registration Number or Cert. of Platinum Membership in lieu of Mayor's Permit and Philgeps registration Number 3. Latest annual Income Tax Return or Bus. Tax Return (For ABC's above Php500K) 4. Original or certified true copy of duly notarized Omnibus Sworn Statement 5. DOT Accreditation certificate (valid) Kindly submit your quotation for the above requirement in a sealed envelope (indicating the Solicitation number) addressed to Ms. Teresita A. Romanes at the Department of Tourism #351 Sen. Gil Puyat Avenue, Makati City Telephone Nos. 459-5200/30 loc. 425 NOTE : For Land Bank Payment Purposes: Bank's Name ________________________ Bank's Account Number ________________

Opportunity closing date

29 November 2018

Value of contract

to be confirmed