Belgium - Services related to software

Description

This contract covers the acquisition of accounting software, its configuration and implementation, the training of CWaPE staff in this new software, its maintenance and support. Compliance with the provisions relating to the accounting and budgetary organisation within the Walloon public administration units imposed by the Decree of 15.12.2011 on the organisation of the budget, accounting and reporting of the Walloon public administration units and its three implementing decrees of 8.6.2017 requires accounting software adapted to the nature of CWaPE's activities.
In accordance with the legal provisions referred to in the WBFIN decree, CWaPE must have an integrated budgetary and general accounting system. This contract covers1) the acquisition of the software,2) implementation, parameterisation and staff training services,3) maintenance and support. The integration of the accounts is based on the following principles:1) the budgetary accounts must allow permanent monitoring of compliance with the budgetary authorisations granted by Parliament and of budget execution. It is integrated with the general accounts. The budgetary accounting records:- the amounts of commitment and settlement appropriations for all expenditure as shown in the annual budget voted by the parliament and in the course of the year in the case of budgetary changes (adjustments, reallocations); - the commitment of expenditure after approval by the Commitment Controller (provisional and final approvals);- the validation of expenditure at the time of establishment of entitlements in favour of third parties (with prior validation by the Controller of Liquidations);- the estimate of revenue provided for in the annual budget voted by Parliament and in budgetary amendments;- revenue from established entitlements in respect of third parties;2) the general accounts must be kept in accordance with the usual rules of double-entry accounting. The general accounts shall record:- simultaneously with the budget accounts, the settlement of expenditure and revenue,- cash movements such as payments of expenditure and collection of revenue,- income and expenditure not giving rise to cash movements.The general accounts must be generated automatically from the budget accounts.However, it must also be possible to make entries in the general accounts which could automatically affect the budget accounts. Indeed, it must be possible to move or cancel budget accounts in the general accounts (such as miscellaneous transactions, changes of account assignment within headings, financial transactions such as bank or exchange rate charges, etc.);3) cost accounting breaks down income and expenditure according to cost and/or activity centres.the chart of accounts is based on that of the accounting law applicable to companies.the tenderer must certify in its tender that the features of its software incorporate these accounting principles. The tenderer must certify in its tender that the characteristics of its software incorporate these accounting principles. Compliance with these requirements shall be prescribed on pain of the tender being declared null and void.

Opportunity closing date

01 December 2020

Value of contract

to be confirmed