Canada - Security Guard Services

Description

SUMMARIZED DESCRIPTION
The École de technologie supérieure having its head office at 1100 Notre-Dame Street West, Montreal (hereinafter referred to as the "École de technologie supérieure").
(the "Owner"), a bid solicitation for the purpose of awarding a contract for the provision of the
security guard services on its campus located in Montréal in the Ottawa, Montréal, Montréal and Montréal quadrilateral.
la Montagne, St-Jacques and Montfort.

CONTRACTUAL PERIOD
The start of the Contract is April 1, 2021.
The Contract will be valid for a period of thirty-eight (37) months and may be renewed for two (2) additional months.
additional periods of twelve (12) months each, at the sole discretion of the Owner. The Owner
will provide the Service Provider, sixty (60) days prior to the end of the Contract, a notice to the Service Provider indicating the
renewal of the Contract, if applicable.
Recruitment of staff will commence on April 1, 2021 and the commencement of service delivery shall
start no later than May 1, 2021.

SITE VISIT
A virtual tour of the Office of Prevention and Security, which will feature
Service Provider, is available at the following link:
https://drive.google.com/file/d/1ZHSI-r9UYdFGwqWbbTB104wnUQDo1zGl/view?usp=sharing
The virtual site visit allows Bidders to become familiar with the requirements of the
contract and to obtain all useful information, as well as to verify all conditions that may be applicable.
affect their Submission.
Since the SWE is a public and open space, the Bidder may, upon notice to the Owner, visit
the school by itself. This is not an organized visit and if the Bidder has questions following the visit, the Bidder must contact the school.
Upon his visit, he must address them as indicated in this tender document.

TENDER GUARANTEE
The Bidder shall provide with its Bid a bid security of fifty thousand (50,000) dollars.
dollars ($50,000). Bid security is in the form of a bond issued by a
Financial institution, payable to École de technologie supérieure.
The bid security must be valid for a period of sixty (60) days from the date of the tender.
limit for receipt of Submissions.
PERFORMANCE BOND
The performance bond in the amount of one hundred thousand dollars ($100,000) is made in the form of
bond issued by a Financial Institution, payable to the order of École de technologie supérieure.
The performance bond shall remain in effect for the entire duration of the Contract and for the
subsequent renewals. Where applicable, the Service Provider will be required to provide evidence of the
renewal of the performance bond before its expiry for the entire duration of the Contract.

INTER-GOVERNMENTAL AGREEMENTS
The following Agreements apply to this call for tenders :
- Canadian Free Trade Agreement
- Agreement on Liberalization of Government Procurement in Quebec and New Brunswick
- Trade and Cooperation Agreement between Quebec and Ontario
- Canada-European Union Comprehensive Economic and Trade Agreement

TENDER DOCUMENTS
The tender documents are only available via the electronic tendering system.
(hereinafter "OACC").

REQUEST FOR TENDER INFORMATION
All enquiries regarding the call for tenders should be directed exclusively to
in writing, by e-mail or fax, to the attention of :
Sylvie Joubert
Procurement Officer
School of Higher Technology
Fax: 514-396-8821
soumissions@etsmtl.ca
Failure by the Bidder to comply with the procedure for requesting information
may result in the rejection of its Submission.
No verbal information is binding on the Owner and may not be interpreted as modifying the
Tender documents.
RECEIPT OF BIDS
The Bidder must submit its Bid no later than 11:00 a.m. (local time in
force).
In light of the VIDOC-19 pandemic and the concern for the health protection of the
Bidders and employees of the Owner, the Owner prefers that Bids be
transmitted electronically, such transmission can only be made through the OACS.
To be validly received, any Submission must be
1. 1. Be transmitted electronically via the OACS by the closing date and time for submission of the Submission.
presentation of Submissions.
OR
2. 2. Have been submitted in hard copy to the Owner's Supply Department by appointment
must be located at the civic address and premises mentioned below at the latest at the following address
deadline date and time for submission of Submissions:
École de technologie supérieure
Att: Ms. Sylvie Joubert, ETS-SP21-001
Supply Department
1100 Notre-Dame Street West
Montreal, Quebec H3C 6M8
Local B-1300
If the Bidder is required to submit its Bid in paper form, the campus of the School of
The high technology is only partially open, so it is mandatory to make an appointment.
to come in and make his submission.
Appointments for the transmission of a Submission on paper can be obtained by
writing to: soumissions@etsmtl.ca no later than March 8, 2021 at 3 p.m. Bidders must
please note that appointments will be given on limited time slots due to
the partial opening of the campus.
The Bidder must transmit its Bid electronically via OACS or by courier,
by regular mail or in person at the above-mentioned civic address and premises.
Fax or e-mail are not acceptable methods of transmission.
Any Submission that does not comply with the above conditions will be automatically rejected.
Subject to the provisions of the last paragraph of section 1.9, the Owner shall reject any Submission that does not comply with the conditions set out above.
Submission not received by the above date and time by the above-mentioned date and time for the
presentation of Submissions. In addition, the Owner is not responsible for any delays inherent in the
electronic transmission of Submissions via OACS or to the internal transmission of any submission on
paper that is not received directly at Supply Operations.

BID OPENING
The opening of Bids will not be conducted in the presence of an audience. The opening will be filmed in
presence of a witness immediately after the deadline for the transmission of the
Submissions. The Owner will file as soon as possible the registration of the opening of
Submissions in the ODS.

ELIGIBILITY REQUIREMENTS
Failure by a Bidder to meet any of the eligibility requirements described in
the present call for tenders renders it ineligible to submit a Bid. To this effect, the
Bidder :

registrations, certificates, accreditations and attestations required;
In particular and without limiting the generality of the foregoing,
the Bidder:
o must hold an agency permit, security agency category, issued by the Bureau
of private security in accordance with the Private Security Act, RLRQ, chapter S-3.5, and
to the Regulation respecting the application of the Private Security Act, RLRQ, c. S-3.5, r.1;
o must be a security agency which has been in operation for at least five (5) years.
- must have requisitioned, completed and signed the Tender Documents on its behalf only, such as
as set out in Article 1.11;
- must hold the Attestation from Revenu Québec as described in Section 1.15;
- and its directors must not have performed one or more of the actions described in the Attestation Form
on the Bidder's probity (Appendix B). The Bidder must sign a declaration to
To this end, as specified in Article 1.16;
- must hold general liability insurance with a minimum value of five million
dollars ($5,000,000) per event or provide a letter of commitment from a company.
insurance, stating that if the Contract is granted, it will issue insurance coverage to this
amount. This letter of commitment must be valid for a period of sixty (60) days from the date of the letter of commitment.
of the deadline for receipt of Submissions;
- must provide a Letter of Undertaking, issued by a Financial Institution, stating that if the
Contract is granted and accepted it will issue a performance bond as defined in Article 1.20;
- must have in Québec or in a territory covered by an applicable Intergovernmental Agreement, a
establishment where it carries out its activities on a permanent basis, clearly identified with its name, and
accessible during normal business hours;
- must not be listed in the Register of Ineligible Firms for Government Contracts (DIR) or,
if registered, that his or her period of ineligibility for government contracts has ended, as detailed at
Article 1.12;
- must have viewed the virtual tour as detailed in Article 1.6;
- must be a legal person in private law, a general, limited or limited partnership, or a partnership in
participation or sole proprietorship;
- must have authorisation to contract with a public body prior to obtaining a contract
issued by the Public Procurement Authority (PPA), as detailed in Article 1.17, if the amount
of the Submission requires it;
- must meet any other eligibility requirements set out in the Bid Documents.

COMPLIANCE REQUIREMENTS
Any Submission with any of the following non-conformities will be deemed to be Non-Compliant and will be
automatically rejected :
- Failure to comply with the deadline date and time set for receipt of Bids;
- Form 1 was not used to submit the Bid, as required in Article 1.10;
- the price submitted was not indicated in Form 1, as required in Article 1.10;
- Form 1 has not been signed by an authorized person as required in Article 1.10;
- a deletion or correction made to the submitted Price that has not been initialled;
- a Conditional or Restrictive Submission;
- the fact that the Submission was not transmitted electronically through the
OACS or the fact that it is unintelligible, infected or otherwise illegible once its integrity has been established
by OACS;
- the Bid that is abnormally low priced within the meaning of the Regulations Respecting Certain
service contracts of public bodies;
if the Bidder submits more than one Bid in response to this Invitation for Bids, all
Bids submitted by the Bidder will be automatically rejected. For
For the purposes of this paragraph, the transmission of the same Submission by way of
electronic and paper-based submissions is deemed to be a multiple submission;
- failure to provide security in the required form and on the required terms;
- failure to comply with any other condition of compliance as set out in the Appeal Documents; and
as resulting in the automatic rejection of a Bid.
In addition, a Bid submitted in hard copy that contains one of the following nonconformities
will be deemed non-compliant and will be automatically rejected:
- Failure to comply with the location for the receipt of Bids;
- failure to return Form 1 to the Bid envelope;
- the Submission was not presented in an opaque, sealed envelope as required at the time of submission.
Article 1.10;
Any omission or error other than those referred to in the preceding paragraphs in respect of a
Submission will not necessarily result in the rejection of the Submission. The Owner may allow
the Bidder to correct it within a period of time to be determined by the Bidder. The correction must be made by the
satisfaction of the Owner and may not result in an increase in the price submitted.
In the case of a Submission transmitted by electronic means whose integrity has not been verified, the
The Bidder shall remedy this irregularity within 2 working days following the notice of default.
transmitted by the Owner. Failure by the Bidder to perform within the time limit will result in rejection of the Bidder's proposal.
of the Submission. A Submission transmitted electronically within the time limit set to cure the
failure of integrity of a previously transmitted Submission shall be substituted for the latter as soon as its integrity has been breached.
integrity is verified by the Owner. This Submission is then deemed to have been transmitted before the
deadline date and time for receipt of Bids.

POOR PERFORMANCE APPRAISAL
The Owner reserves the right to reject any Bidder who, during the two (2) year period
prior to the date of opening of Bids, was subject to an evaluation by the Owner of
unsatisfactory performance, has failed to respond to a bid or contract, or has been subject to an
termination of the contract due to its failure to comply with its terms.

FULL SUBMISSION FOR SINGLE TENDER
The Owner does not undertake to accept the lowest or any of the Submissions received, nor to carry out
the subject of this call for tenders, or to carry out only part of it and may, at its sole discretion, not
do anything in connection with this invitation to tender without any compensation to the Bidders.
Please note: In this document, any use of the masculine gender includes the masculine gender.
feminine and vice versa. Likewise, any term mentioned in the singular includes the plural and
vice versa.

Opportunity closing date

11 March 2021

Value of contract

to be confirmed