Germany - Scanning

Description

The subject of the order is digitization and image processing services, digital reproduction work, the creation of files and their digital archiving on demand. The reason for digitization falls into one of three categories:a.) In their function as museums, the Art Library (KB) and the Kupfer Cabinet (KK) digitize their collections for entry into the museum documentation system RIA: the total annual budget for this internal repro work in the current budget planning is €15,000b.) In their function as cultural institutions, KB and KK undertake cultural education tasks and digitize their holdings in connection with exhibition, research and publication projects (analog and digital): the total annual budget for repro work is dependent on the financial resources of the exhibition, publication and research projects.c.) In their function as service institutions, KB and KK produce high-end digital artwork on behalf of users for various publication purposes of their commercial image customers. For this "digitizing on demand service", there is a need for digitization and reproduction work to be commissioned externally: the annual cost volume of the customer orders is usually greater than the volume of the internal orders (see a.).
The subject of the order is digitization and image processing services, digital reproduction work, the creation of files and their digital archiving on demand. The reason for digitization falls into one of three categories:a.) In their function as museums, KB and KK digitize their collections for entry into the museum documentation system RIA: the total annual budget for this internal repro work in the current budget is €15,000b.) In their function as cultural institutions, KB and KK undertake cultural education tasks and digitize their holdings in connection with exhibition, research and publication projects (analog and digital): the total annual budget for repro work is dependent on the financial resources of the exhibition, publication and research projects.c.) In their function as service institutions, KB and KK produce high-end digital artwork on behalf of users for various publication purposes of their commercial image customers. For this "Digitizing on Demand Service", there is a need for digitization and reproduction work to be commissioned externally: the annual cost volume of customer orders is generally greater than the volume of internal orders (see a.)Note: All figures are plus statutory VAT.There are two maximum order values for the framework agreement.The maximum order value for internal orders is €60,000 for the maximum contract term of 4 years (€15,000 per year).The maximum order value for orders for third parties is €240,000 for the maximum contract term of 4 years (€60,000 per year).The estimated order value for internal orders is approximately €60,000 for the maximum contract term of 4 years (€15,000 per year). The estimated contract value for third party contracts is approximately €192,000 over the maximum contract period of 4 years (approximately €48,000 per year). This value is a non-binding estimate based on the past 5 years. The client does not guarantee any purchase quantities and has no influence on call-off quantities, particularly in the case of orders for third parties. Experience values from the past do not allow any conclusions to be drawn for the future.1,000 images/digitizations per year on average were made for third parties.As an example, in 2021 there were approx. 850 digitizations for the Art Library and approx. 400 digitizations for the Museum of Prints and Drawings.The Contractor (CO) shall perform the services in a room provided for this purpose by the Client at Matthäikirchplatz 8 during the hours Monday to Friday, 9 a.m. to 6 p.m. in each case, using the Cruse scanner located there and PCs belonging to the Client. The working hours are freely selectable in the above-mentioned time window. The technical details of the hardware and software provided can be found in Annex 01a. If special original documents (e.g. large formats) cannot be digitized with the scanning equipment available on the premises, digitization outside the premises may be necessary after consultation with the Client.Digital repro photographs shall be made using the Contractor's repro equipment in accordance with the Client's specifications and standards. The photographic equipment for digital reproduction of original objects in quality defined in the specifications shall be provided by the Contractor.The Contractor shall collect the orders and work through them on a weekly basis. He is expected to work on site at least 2 days per week on average. He is also expected to be flexible enough to carry out mass digitization on additional days on site as required.The order placement (individual call-off) for all order types is carried out by the client using the appropriate form.The digital work includes- the production of digital productions (photographs and scans) of high-quality- single- and multi-colored 2D-objects (drawings, prints, books, paintings, negatives, color slides, glass negatives and positives)- 3D-objects (artist books, material collages, framed paintings, architectural models)- multi-part objects- objects of different formats (smallest formats to large posters)- image processing (cropping, the processing of the raw data according to the requirements of long-term archiving- the filling of the data fields in Museum Plus - Digital Assets- the insertion of a file name and a copyright notice in the header of each created image file.- the independent performance of white balancing and calibration of the Cruse scannerOrganizational tasks include- the processing and execution of external and internal photo orders and own invoicing)- the systematic filing (currently Museum Plus, in the long term RIA)As listed above, orders are also placed for third parties. In this case, the client is commissioned by third parties to create a digital copy. The client places an order with the contractor. The contractor creates the digital copy and makes it available to the third party and the client. The contractor independently takes care of invoicing and pending processes (e.g. reminders) to the third party. Invoice data and contact details will be provided by the appropriate forms when the order is placed. For external orders, a surcharge on the offer prices of up to 30% can be charged. There is a separate tab for these prices in Attachment 03a_Price_sheet_and_fictitious_calculation (External price sheet). The surcharge can be determined individually for each position of the price sheet.

Opportunity closing date

21 March 2023

Value of contract

£100k-1m