Canada - Professional architectural services for the master team of Pavilion F

Description

Public Tender Notice
ETS-SP19-003

Brief description

The École de technologie supérieure, headquartered at 1100 Notre-Dame Street West, Montreal (hereinafter referred to as "Owner"), is requesting Bids in order to award a professional architectural services contract for the master team for the construction of its Pavilion F in design-build mode.
Duration of the contract
The expected timeline is as follows:




Period of time


Steps to take




September 2019


Awarding of the Contract for the Master Team's Architectural Services




September 2019


Kick-off meeting of the Master Team




September 2019 to January 2020


Validation of the Owner's needs, drafting of selection criteria for the 2-step call for tenders for the selection of the Designer-Builder, updating of the TFP and drafting of the construction program




November 2019


Acceptance of the specific project submitted to the Borough of Ville de Montréal




November 2019


Launch of the first stage of the 2-stage call for tenders for the award of the design-build contract for Pavilion F




December 2019 to March 2020


Launch of the 2nd stage of the call for tenders for the award of the design-build contract for Pavilion F




April 2020 to August 2021


Design and construction of Pavilion F




August 2021


Reception of Pavilion F




Intergovernmental agreements
The following Agreements apply to this call for tenders:
- Canadian Free Trade Agreement
- Agreement on the Liberalization of Public Procurement in Quebec and New Brunswick
- Trade and Cooperation Agreement between Quebec and Ontario
Tender documents
The Bidding Documents are available only through the electronic bidding system (hereinafter referred to as "OACS").
Request for information regarding the call for tenders
All requests for information regarding the call for tenders should be directed exclusively in writing, by e-mail or by fax, to the attention of:

Mr. Jean-François Bourque
Procurement Officer
School of Advanced Technology
Fax: 514-396-8821
soumissions@etsmtl.ca

Failure by the Bidder to comply with the procedure for requesting information may result in the rejection of its Bid.
No verbal information is binding on the Owner and may not be interpreted as modifying the Bidding Documents.
RECEIPT OF BIDS
The Bidder must submit its Bid no later than August 16, 2019 at 10:00 a.m. (local time in effect).
To be validly received, all Bids must have been delivered to the Owner's Supply Department located at the civic address and premises mentioned below no later than the deadline for submitting Bids:
School of Advanced Technology
Att: Mr. Philippe Lacombe/M. Jean-François Bourque, ETS-SP19-003
Procurement Service
1111 Notre-Dame Street West
Montreal, Quebec H3C 6M8
Local B-1300

The Supply Operations Department is open from 8:30 a.m. to 12:00 p.m. and from 1:30 p.m. to 4:00 p.m., Monday to Friday.
The Bidder must send its Bid by courier, regular mail or in person to the above civic address and location. Fax or e-mail are not acceptable methods of transmission.
Any Submission that does not comply with the above conditions will automatically be rejected.
The Owner will reject any Submission that is not received by the date, time and place mentioned above for the submission of the Submissions. In addition, the Owner is not responsible for the delays inherent in the internal transmission of any shipment that is not received directly by the Supply Department.
Opening of bids
Bids will be opened publicly, in the presence of a witness, at the Procurement Department of the École de technologie supérieure, local B-1300, immediately after the deadline for their submission, and Bidders are invited to attend.
Eligibility requirements
Failure by a Bidder to comply with any of the eligibility requirements described in this Invitation to Tender renders it ineligible to submit a Bid. To this end, the Bidder:
- and its employees must have the necessary qualifications, authorizations, permits, licenses, registrations, certificates, accreditations and attestations;
More particularly and without limiting the generality of the foregoing, the Bidder:
o must employ a Project Manager who is a member in good standing of the Ordre des architecte du Québec.
- must have requisitioned, completed and signed the Bidding Documents on its behalf only, as indicated in section 1.10;
- must hold the Attestation of Revenu Québec, as described in section 1.14;
- and its directors must not have taken any of the actions described in the Bidder's Probity Certification Form (Appendix B). The Bidder must sign a declaration to this effect, as specified in Article 1.15;
- must hold or be able to provide a letter of commitment issued by an insurance company stating that if the Contract is granted and accepted, it will issue general liability insurance and professional liability insurance of a minimum value of five million dollars ($5,000,000) per event, which must include installation risk, hot work, welding and any other hazardous work. The École de technologie supérieure must be added as an additional insured. The commitment letter must be valid for a period of ninety (90) days from the deadline for receipt of Bids;
- must have in Québec or in a territory covered by an applicable intergovernmental agreement, an establishment where it carries on its activities on a permanent basis, clearly identified in its name and accessible during normal business hours;
- must not be entered in the register of companies not eligible for public contracts (RENA) or, if entered, that its period of ineligibility for public contracts has ended, as detailed in Article 1.11;
- must be a private legal entity, a general, limited or joint partnership or a sole proprietorship;
- must hold the authorization to contract with a public body prior to obtaining a public contract issued by the Public Procurement Authority (PPA), as detailed in Article 1.16, if the amount of the Bid so requires;
- must meet any other eligibility requirements set out in the Bidding Documents.
Conditions of compliance
Any Submission containing one of the following non-conformities will be deemed non-compliant and will be automatically rejected:
- Failure to comply with the place, date and time limit set for the receipt of Bids;
- Form 1 was not used to submit the Bid, as required in Article 1.9;
- Form 1 was not submitted in the Bid envelope;
- Form 1 has not been signed by an authorized person, as required by section 1.9;
- a Conditional or Restrictive Submission;
- the Bid was not submitted in an opaque and sealed envelope, as required by Article 1.9;
- if the Bidder submits more than one Bid for this Invitation to Tender, all Bids submitted by the Bidder will automatically be rejected;
- failure to comply with any other compliance condition indicated in the Bidding Documents as automatically resulting in the rejection of a Bid.
Any omission or error other than those referred to in the preceding paragraphs with respect to a Submission will not necessarily result in the rejection of the Submission. The Owner may allow the Bidder to correct it within a period of time to be determined by the Owner. The correction made must be to the satisfaction of the Owner and may not result in an increase in the price submitted.
Unsatisfactory performance evaluation
The Owner reserves the right to refuse any Bidder who, during the two (2) years preceding the opening date of the Bids, has received an unsatisfactory performance evaluation from the Owner, has failed to respond to a bid or contract or has been the subject of a contract termination due to its failure to comply with its terms.
Full bid for single award
The Owner does not undertake to accept any of the Bids received, to carry out the subject matter of this call for tenders, or to carry out only part of it, and may, at its sole discretion, do nothing in connection with this call for tenders, without any compensation to the Bidders.
LIMITATIONS FOR PROFESSIONAL SERVICE CONTRACTS
The Service Provider will not be eligible to participate in any other call for tenders from the Owner for the design-build (DB) project in Pavilion F, the closing date of which will be later than that of this call for tenders, or as a member, associate or subcontractor of the team submitted by a bidder for such calls for tenders and projects, including, but not limited to, any of the following specialties:
Integrated design process;
- Energy efficiency and sustainable development expert (LEED);

Architecture ;

- Mechanical and electrical engineering or civil and structural engineering;
- Network and audio-visual engineering;
- Soil and materials engineering;
- Commissioning experts (architecture or engineering);
- Estimate or control of costs;
- Value analysis ;

Construction contractor;

- Independent certifier.

PROJECT COMMITMENT IN DESIGN-BUILD MODE
The Service Provider acknowledges and agrees that it may not, directly or indirectly, attempt to qualify or be involved, as a member, participant, collaborator or service provider, whether or not as a subcontractor of a company or consortium applying to qualify or submitting a proposal to carry out the Owner Project, in a design-build mode. Therefore, the Service Provider waives any involvement in the Project other than as the Master Team for this Agreement.
Please note: In this document, any terms mentioned in the masculine gender also include the feminine gender and vice versa. Similarly, any term mentioned in the singular includes the plural and vice versa.

Opportunity closing date

16 August 2019

Value of contract

to be confirmed