Canada - NOI-2024-0037 - Mailroom Space Reconfiguration

Description

Notice of intent to Award ForSpace Planning – Mailroom Reconfiguration  Notice of Intent to Award No.: NOI-2024-0037Issued: February 28, 2024 1. Notice of Intent to Award (“NOI”) This Notice of Intent to Award is issued by City of St. Albert (the “City’) for procurements as required by policy and trade agreements in relation to a specific procurement, as detailed below. This is a public notice indicating to the vendor community that the City intends to award a contract for goods, services or construction to a pre‐identified vendor, thereby allowing other vendors to signal their interest in bidding, by submitting a Statement of Capabilities. If no vendor submits a Statement of Capabilities that meets the requirements set out in this NOI, on or before the closing date specified above, the City may then proceed with the award to the pre‐ identified vendor.The City has a requirement for the design, supply and install of approved Herman Miller office furnishings within the 2nd floor mailroom at St. Albert Place. The purpose of this NOI is to signal the City’s intention to award a contract for these services and/or goods to the vendor identified in this notice.Before awarding a contract, however, the City provides other vendors with the opportunity to demonstrate that they can satisfy the requirements set out in this NOI by submitting a Statement of Capabilities during the posting period.If other potential vendors submit Statements of Capabilities during the posting period that meet the requirements set out in the NOI, the City may undertake a public bid solicitation process in order to award the contract to a vendor that meets the City’s requirements. If no other vendor submits, on or before the closing date a Statement of Capabilities meeting the requirements set out in this NOI, a contract will be awarded to the pre‐selected vendor.  2. Description of ProcurementThe City has a requirement for the design, supply and install of approved Herman Miller office furnishings within the 2nd floor mailroom at St. Albert Place.3. Justification of AwardThe City furnishes their civic spaces with Herman Miller products to ensure consistency with design and furniture suitability in the City Facilities. 4. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)Ability to supply the service at the same (if not exceeded) requirements, as noted in Section 2. Description of Procurement and 3. Justification of Award.Ability to supply the service at equal or lesser cost.Any interested vendor must demonstrate in a Statement of Capabilities that it meets the following:            - Certified dealer of Herman Miller furniture.  5. Award Details  a. Vendor (pre-identified):  Contemporary Office Interiors (COI)  b. Time Frame for Delivery or Length of Contract and Extension Options     It is anticipated that the project will be completed by early May 2024.  c. Value: $19,813.57 6. Deadline for Statement of CapabilitiesThe submission deadline for this NOI is March-13-2024 2:00:00 PM Local time.  7. Contact InformationTo contact the City in relation to this NOI, respondents must initiate the communication electronically through the bidding system. The City will not accept any respondent’s communications by any other means, except as specifically stated in this NOI.For the purposes of this procurement process, questions related to this NOI are to be submitted through the bidding system only by clicking on the “Submit a Question” button for this specific notice.  8.  Submission Instructions Unless otherwise indicated, attach the statement of capabilities per NOI requirements as an attachment to a question in the bidding system. 9. Trade Agreements Unless otherwise indicated, and subject to applicable exceptions and exclusions, this procurement is covered by:N/A

Opportunity closing date

13 March 2024

Value of contract

to be confirmed