United States - Event Equipmnet Rental, 2019 Far West Valor Games

Description

Added: Apr 11, 2019 11:39 am

This is a combined synopsis/solicitation for rental equipment to support the 2019 Far West Valor Games in Alameda, CA from Thursday 30 May -Monday 3 June 2019. This solicitation is for commercial items and is prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

NOTICE TO OFFERORS: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS SOLICITATION. NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. ALL PROPOSALS MUST REMAIN IN EFFECT FOR 120 DAYS AFTER THE CLOSING DATE. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION, EITHER BEFORE OR AFTER THE CLOSING DATE FOR THE RECEIPT OF PROPOSALS. IN THE EVENT THE GOVERNMENT CANCELS THIS SOLICITATION, THE GOVERNMENT HAS NO OBLIGATION TO REIMBURSE AN OFFEROR FOR ANY COSTS.

(A) The solicitation number is 70Z03119QPAA00101 and is issued as a Request for Quotation (RFQ).

(B) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78. SCA Wage Determination WD 15-5623 is applicable and is attached.
(C) This acquisition is issued as a 100% set-aside for small business. The associated NAICS code is 532310 and the size standard is $7.5 Million.

(D) This will be a non-personnel services contract to provide the personnel, management and materials necessary to delivery, set-up and take down rental equipment to support the 2019 Far West Valor Games at USCG Island, Alameda, CA. 94501. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Site visit is scheduled for 11am on Friday April 19, 2019. If you would like to attend please contact Samantha Watts by email at Samantha.C.Watts@uscg.mil and include the name of your company's representative so they can be allowed Base Access.

A site visit is recommended but not required.

QTY: 1 Job

Period of Performance: Thursday 31 May to Monday 3 June 2019.

(E) Description/Statement of Work/Specification: The Contractor will be required to provide rental equipment for the 2019 Far West Valor Games. See attached Statement of Work (SOW).

(F) Date(s) and place(s) of delivery and acceptance. FOB: Destination, USCG Base Alameda, Coast Guard Island, Alameda, CA 94501 from Thursday 31 May to Monday 3 June 2019.
(G) FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition.
Addendum to FAR Povision52.212-1 - the following paragraphs are modified or added to the provision:
Submission of Offers. - Modified
Submit signed and dated offers to the office specified in this solicitation on or before the exact date and time specified in this solicitation. Offers may be submitted on company letterhead stationery. As a minimum, offers must show-
(1) The solicitation number;
(2) The date and time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Please keep it under 5 pages long, but be detailed about what you are proposing. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount payment terms;
(7) "Remit to" address, if different than mailing address;
(8) Completed representations and certifications per FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall either complete electronically on sam.gov or send a completed copy with the quotation);
(9) Acknowledgment of all Solicitation Amendments, if applicable;
(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
(12) Complete and return the section as highlighted (on Pgs 12, 32 and 33) of the "DEPARTMENT OF HOMELAND SECURITY ACQUISITION REGULATION (48 CFR Chapter 30) AND FAR CLAUSES".
By submitting an offer, the offeror is self-certifying that neither the requestor not the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contrast from any federal agency. Failure to do so may represent grounds for refusing to accept the offer. By submission of an offer, the contractor acknowledges the requirement that a prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this solicitation, except for awards to foreign vendors for work to be performed outside the United States. Lack of registration in the SAM database will make a contractor ineligible for award. Contractors may obtain information on registration and annual confirmation requirements by calling 866-606-8220, or via Internet at https://www.sam.gov/portal/public/SAM/. Please direct all questions regarding this requirement via e-mail to the POC identified in this synopsis.
Period for Acceptance of Offers. - Modified
The offeror agrees to hold prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.
System for Award Management. - Modified
Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.
(H) Evaluation: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The Government intends to award on an all or none basis to a responsible offeror whose offer conforms to the solicitation, and provides the Government with the best value. The evaluation and award procedures in FAR 13.106 apply
The Government intends to select one contractor for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the proposals and prices submitted and the availability of funds.
Rejection of Unreasonable Offers: The Government may reject any quotation that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or unreasonably high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

(I) Offerors are required to include a completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (MAY 2014), with their offer. Offerors may complete FAR 52.212-3 online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid.
(J) FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items (MAY 2014), is incorporated by reference and applies to this acquisition.
Addendum to FAR Clause 52.212-4 - the following paragraphs are modified or added to the clause: N/A
(K) FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (MAY 2014) is incorporated and applies to this acquisition. The following FAR clauses cited in Clause 52.212-5 are applicable to the acquisition:
SEE ATTACHED FOR APPLICABLE CLAUSES
(L) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices: N/A.
(M) The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
(N) Date, time and place offers are due.
Offers are due by Tuesday April 30,2019 at 4 pm Pacific Time
Submit offers to the following mailing address, e-mail address, or fax number by the offer due date and time:
U.S. Department of Homeland Security
United States Coast Guard
Base Alameda
Coast Guard Island, Bldg. 42
Alameda, CA 94501-5100
Attn: Contracting Office
Via e-mail to Samantha.C.Watts@uscg.mil

(O) Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist at Samantha.C.Watts@uscg.mil no later than Tuesday April 23, 2019 at 4 pm Pacific Time

Opportunity closing date

30 April 2019

Value of contract

to be confirmed